General terms

The present electronic system publishes the current materials needs of VLCor Baltic OU.

To participate in electronic tenders, participants must be registered in the electronic system.

Electronic tender rules

1. Potential suppliers have the opportunity to submit their commercial offers (bids) during the period of the electronic tender.
2. The price for the material is updated based on the received bids and is displayed at the lowest price, every 15 minutes. This allows the supplier to see the lowest bids in real-time and submit their updated bids accordingly.
3. To submit your bid, go to the page with the list of tenders and click on "More details" on the field of the relevant tender. You will be redirected to the form for bid submission.
4. In the price field, you must indicate the price per unit of material, and in the comments field, you must specify any terms that differ from those requested.
5. It is advisable to indicate the price of material with an account of the cost of delivery to the requested delivery point. If the submitted lowest bid excludes delivery cost, the supplier cannot be guaranteed leadership in a tender.
6. The submitted minimal bid by the supplier does not impose purchase obligations on VLCor Baltic OU but serves as an additional source of authorized information about the market situation. The basis for purchase is the concluded contract (contractual letter).
7. Bids from suppliers are accepted until the time and date specified in the "Completion" field.
8. When bids are received in the last 15 minutes before the deadline for accepting bids, the deadline for accepting bids is automatically extends for another 15 minutes. If bids are submitted within these 15 minutes, the deadline is extended by another 15 minutes. This will continue until no bids are received in the last 15 minutes before the deadline for accepting bids.
9. After the specified date, commercial offers (bids) will not be considered.

Evaluation of bids and tender results

The bids are evaluated according to the following criteria:

• compliance of the material with the requirements of VLCor Baltic OU;
• price (including delivery costs, customs payments, the cost of permits, containers, packaging, etc.);
• price fixation terms;
• reliability of the supplier, guarantees of on time delivery;
• delivery terms;
• payment terms;
• product quality assurance and after-sales service;
• positive business history of the tender participant with VLCor Baltic OU;
• other factors affecting the total cost of ownership of the material.

Supplier selection and purchase decision

• The decision on the choice of the supplier is communicated to the supplier within one working day after the end of the tender procedure.

10. The submitted minimal bid by the supplier does not impose purchase obligations on VLCor Baltic OU. The basis for purchase is the concluded contract (contractual letter).

• Members of the tender committee are not required to justify their choice to the tender participants.
• All participants not nominated as winners of the tender are notified about this in writing / e-mail. The notification period is no later than 3 working days after the end of the tender procedure.